Microboard Formation Steps

Tennessee Microboards Association, Inc.

Individual Microboards Formation Steps

(For Microboards intending to become providers under the

TN DMR Home and Community Based Waiver program:

Main Waiver and Arlington Waiver)

Step One: Information Session(s) with the person and his/her family (if available and interested). This may take one or two meetings of 1- 1 ½ hours each.

Preliminary Requirements: None

What happens here: TMA staff meet with the person and his/her family to describe what a microboard is, the steps to forming a microboard, and the commitment it takes to create your own provider. This can be done in person or over the phone. The person and his/her family is welcome to invite anyone they wish to this meeting as well.

Step Two: PATH Session (Planning Alternative Tomorrows with Hope).

This takes one meeting that may take 2 – 2 ½ hours.

Preliminary Requirements: Date, Time, Place with wall big enough for 3’ by 6’ sheet of paper, refreshments

What happens here: TMA staff identify two Volunteer PATH Guides who meet with the individual and his/her family along with invited persons only in a personal planning session. This session helps reframe and refocus the individual and family’s thinking to what his or her future can hold. Individuals and their families control who is in the room as well as when and where these meetings. Potential members of the microboard are provided with an opportunity to see what their commitment to the individual means and how they can become involved in making that individual’s PATH become a reality

Step Three: Board of Directors Training and Orientation Sessions. This takes two meetings that may take 2 hours each.

Preliminary Requirements: PATH completed, Technical Assistance and Fee Schedule Agreements completed, five committed individuals to serve on the board of directors in addition to the individual and/or parents, and date, time, and place, $100 articles of incorporation fee for Secretary of State.

What happens here: Session 1: TMA staff meets with the initial individual microboard’s potential board members and provide training on the responsibilities of being on the board of directors of a non-profit organization. TMA staff provides a template for the articles of incorporation and by-laws. Session 2: TMA staff review financial, personnel, and programmatic requirements that the board of directors is required to oversee.

Step Four: Overview Session on Becoming a State Approved Provider of Services under Tennessee’s Home and Community Based Waiver. The initial session is 2 hours. Other follow-up sessions are scheduled to assist and review progress until the application is complete and submitted.

Preliminary Requirements: Access to email and word processor, quorum of board members present for meetings, fee for background check for primary organizer/president.

What happens here: TMA staff meets with the Board of Directors and review the application to become a provider. The microboard is provided with materials and sample applications as models to use in developing their application. TMA staff continue to provide on-site and off-sight assistance and feedback until the application is submitted for approval.

Step Five: On-going Technical Assistance: Provider Start-up. This will take multiple sessions (approximately 8) of two – four hours each.

Preliminary Requirements: Completed and submitted provider application, completed attendance at Regional Provider Orientation session, materials for documentation system purchased and available, and access to copy machine.

What happens here: After the application is submitted, TMA staff continue to meet with the Board of Directors to review processes, procedures and mechanisms that are needed to continue developing the microboard and preparing to become a provider of services and supports. Assistance is given in establishing the documentation system the microboard will use in order to comply with Tennessee Home and Community Based Waiver Requirements and/or other funding requirements.

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